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Terms & Conditions

Standard Terms & Conditions of Contract

1. Definitions

  • 1.1 “Company” means BBD Electrical Contractors Ltd (“BBD”).
  • 1.2 “Client” means the person, firm or company placing an order with BBD.
  • 1.3 “Contract” means the agreement formed by BBD’s quotation, the Client’s acceptance, and these Terms & Conditions.
  • 1.4 “Works” means the electrical installation, design, supply of goods and/or services provided by BBD.
  • 1.5 “Variation” means any alteration, addition, omission, change in sequence, or deviation from the agreed scope.

2. Formation of Contract

  • 2.1 All quotations are valid for 30 days unless otherwise stated.
  • 2.2 The Contract shall be formed upon the earlier of:
    • Receipt of an official Purchase Order; or
    • Written confirmation by email instructing BBD to proceed; or
    • Commencement of the Works.
  • 2.3 Where no formal Purchase Order is issued, written email instruction shall constitute binding acceptance of BBD’s quotation and these Terms & Conditions.
  • 2.4 No terms submitted by the Client shall override these Terms unless expressly agreed in writing by a Director of BBD.

3. Scope of Works

  • 3.1 The Contract Sum is based strictly upon the drawings, specifications, schedules, programme and information provided at tender or quotation stage.
  • 3.2 BBD shall not be responsible for assumptions, implied requirements or undocumented expectations.
  • 3.3 Any information issued after quotation that alters the scope shall be treated as a Variation.

4. Variations & Change Control

  • 4.1 The following shall constitute a Variation:
    • Drawing revisions or reissues
    • Specification changes
    • Additional or omitted works
    • Quantity changes
    • Programme changes
    • Acceleration requirements
    • Restricted working hours not previously stated
    • Return visits caused by others
    • Design development beyond agreed scope
    • Instructions from the Client or third parties
    • Disruption or re-sequencing
  • 4.2 All Variations must be instructed and agreed in writing wherever reasonably practicable.
  • 4.3 Where verbal instruction is given, BBD will issue written confirmation. If no objection is received within 48 hours, the Variation shall be deemed accepted.
  • 4.4 Variations shall be valued using:
    • BBD quotation
    • Agreed daywork rates
    • Pro-rata contract rates
    • Fair valuation where no rates exist
  • 4.5 Variations may impact programme. BBD reserves the right to adjust completion dates accordingly.
  • 4.6 BBD shall not be obligated to proceed with Variations until commercial terms are agreed.

5. Programme & Disruption

  • 5.1 The Contract Sum is based upon continuous and efficient working.
  • 5.2 BBD shall be entitled to recover loss and expense arising from:
    • Delays outside its control
    • Restricted access
    • Out-of-sequence working
    • Abortive visits
    • Incomplete preceding works
    • Client-caused delay
  • 5.3 Remobilisation following suspension or delay may be re-priced.

6. Payment Terms

  • 6.1 Standard payment terms are 30 days from invoice date unless otherwise agreed in writing.
  • 6.2 BBD reserves the right to submit interim applications for works exceeding four weeks duration.
  • 6.3 Materials may be invoiced upon delivery to site.
  • 6.4 Payment shall not be conditional upon the Client receiving payment from any third party.

7. Specialist & Made-to-Order Items

  • 7.1 Specialist, bespoke or manufacturer-configured items are strictly pro forma and must be paid in full prior to order placement.
  • 7.2 Such items are subject to the manufacturer’s return policy.
  • 7.3 All cancellation charges, restocking fees, carriage charges and manufacturer penalties shall be borne by the Client.
  • 7.4 Non-returnable goods remain fully chargeable.

8. Late Payment

  • 8.1 BBD reserves the right to charge interest under the Late Payment of Commercial Debts (Interest) Act 1998 at 8% above the Bank of England base rate, calculated daily.
  • 8.2 Fixed compensation per invoice shall apply:
    • £40 (up to £999.99)
    • £70 (£1,000 – £9,999.99)
    • £100 (£10,000+)
  • 8.3 BBD reserves the right to suspend works where payments are overdue.

9. Recovery Costs

  • 9.1 Should recovery action be required, all associated costs including:
    • Legal fees
    • Debt recovery fees
    • Court costs
    • Administrative costs

    shall be recoverable in full and added to the outstanding debt.

10. Retention of Title

  • 10.1 Title to goods supplied shall remain with BBD until payment is received in full.
  • 10.2 BBD reserves the right to recover goods or suspend services in the event of non-payment.

11. Design Responsibility

  • 11.1 Where BBD undertakes design works, liability shall be limited to the design fee element of the Contract unless otherwise agreed.
  • 11.2 Designs are based upon information provided by others unless a full survey has been commissioned.
  • 11.3 BBD shall not be responsible for errors in third-party information.

12. Limitation of Liability

  • 12.1 BBD’s total liability shall not exceed the Contract Sum.
  • 12.2 BBD shall not be liable for:
    • Consequential loss
    • Loss of profit
    • Loss of business
    • Indirect losses
  • 12.3 Nothing in these Terms shall exclude liability for death or personal injury caused by negligence.

13. Intellectual Property

  • 13.1 All drawings, calculations, designs and documents remain the property of BBD until full payment is received.
  • 13.2 Such documents shall not be reproduced or used for other projects without written consent.

14. Termination

  • 14.1 BBD may suspend or terminate the Contract if:
    • Payment is overdue
    • Insolvency occurs
    • Serious breach of Contract occurs
  • 14.2 The Client shall be liable for all works completed and costs incurred up to termination.

15. Governing Law

This Contract shall be governed by the laws of England & Wales.

Signed for and on behalf of BBD Electrical Contractors Ltd

Brad Baker

Director